9.3. Leaves

 

Leaves Workflows

There are two main types of leaves in Kiu system, Allow to override leave limit and Unallow to override leave limit.
Unallow to override leave limit dates is given by manager and therefore, manager has to allocate leave days for employees to use on KIU system. Without allocation, am employee cannot register any leave days.
On the contrary, with Allow to override leave limit dates, employee is freely allowed to register for leaves date without any restrictions.
This guideline is divided into two parts. Part I is about how employee register leave on Kiu system and Part II is about how HR allocate leaves for employees.

Leave Registration

In order to register Leave, employees can use Leave module

From the main menu, employee can choose “Leave to Approve”  “Leaves” and “Create” to create a request for Leave

In the request from, employee can input the Duration they intend to leave, leave type… Then click on “Save” button for system to recognize the Leave.

After confirming the request, employee can add the related person to this approval by adding followers function in the request form

A pop-up will appear when clicking on Add Followers button, this pop-up help to send email to related person to this request. Just fill in the Recipients box and content of message and Click on Add Followers button.

When completing adding followers for requests of leave, employees will have to wait for the manager to approve it.

Manager can access the Leave module and access to Request –‣ To Approve to see the approvals in pending state and click on each request to see the detail

In the form view of request for Overtime, manager can Refuse or Approve employee’s request.

When manager approve the request and the state of request turn into “Approved”. Leave request for the employee successfully registered.

Leave Allocation

In order to allocate Leave for employees, HR can use the Leave module

From the main menu, HR can choose “Leave to Approve”  → “Leaves Allocation” and “Create” to create a request for Leave


In the request from, HR can choose the Employee he intends to give allocation date then input the Description for the leave, Leave Type, number of day to allocate and number of allocation day in Duration tab Then click on “Save” button  “Approve” button for system to recognize the Leave Allocation.

When HR approved the request and the state of request turn into “Approved”. Leave allocation for the employee successfully registered.

Please note that: Employee and Manager of Employee will receive an email for notification of the allocated leave. If you want to remove that, on the screen, check the followers and remove it.

If you want mass leave allocation, You have to set up the Employee Tag first, from employee form. You can set employee Tag

From here Create your own Employee tag

And when create employee form, just get the tag to employee

And from Leave Allocation Screen, you can allocate leave to all employee in your company with the same tag instead of allocating leave one by one

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