8.7. Accounting reports

Accounting -> Reporting -> Profit and Loss

Accounting -> Reporting -> Balance sheet

Accounting -> Reporting -> Cash flow statement

Accounting -> Reporting -> General ledger

 

8.6.6. Asset Report

KIU BMP will summarize and create a report to manage your company assets in Reports  ‣ Assets. You can filter and customize reports as your preference.

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8.6.5. Sell or Dispose an Asset

If you sell or dispose of an asset, you need to completely depreciate this asset. Click on the button Sell or Dispose in depreciation form.

The system will generate entry automatically. This action will post the full costs of these assets but it will not record the sales transaction that should be registered through a customer invoice.

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8.6.4. Depreciate an Asset

Assets depreciation generate automatically from Vendor bills

To depreciate an asset, open Accounting module ‣ Accounting ‣ Assets

KIU will create depreciation journal entries automatically at the right date for every confirmed asset. (not the draft ones). You can control the depreciation board: a green bullet point means that the journal entry has been created for this line.

But you can also post journal entries before the expected date by clicking on the green bullet and forcing the creation of a related depreciation entry.

In the Depreciation board, click on the red bullet to post the journal entry. Click on the Items button on the top to see the journal entries which are already posted.

→ Create assets depreciation manually

To register an asset manually, go to the menu Adviser ‣ Assets.

Once your asset is created, don’t forget to Confirm it. You can also click on the Compute Depreciation button to check the depreciation board before confirming the asset.

Note: If you create assets manually, you still need to create the supplier bill for this asset. The asset document will only produce the depreciation journal entries, not those related to the supplier bill.

 

8.6.3. Purchasing Asset process

Assets can be automatically created from supplier bills. All you need to do is to set an asset category on your bill line. When the user will validate the bill, an asset will be automatically created, using the information of the supplier bill.

Depending on the information on the asset category, the asset will be created in draft or directly validated. It’s easier to confirm assets directly so that you won’t forget to confirm it afterwards. (Check the field Skip Draft State on Asset Category) Generate assets in draft only when you want your adviser to control all the assets before posting them to your accounts.

Besides, you can also buy this asset through purchase order, then create Vendor bills.

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8.6.2. Set up a Product as an Asset

An asset will be created in product form as another product.

Open Sales/Purchase/Inventory module ‣ Products ‣ Create

To determine a product as an asset, you have to choose an asset category for this product and it will automatically be filled in the supplier bill.

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8.4. Check out the automatic entries

Go to Accounting -> Accounting-> Journal entries. Using filter, group by to optimize your search

Note: The journal entries aren’t automatically created though Kiu BMP, user have to create manually, example: record capital contributions from investor (Accounting-> Accounting-> Journal entries. Click “Create”.)

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8.3. How journal entries on Kiu BMP were automatically generated?

Journal entries related to product: base on the Internal category setting up on the product form

Note: The system will take value from the Accounting tab first. If there is no setting information here, the system will get value from Internal category

To check the journal entries related to these products, user can check at accounting journal for product here, it usually  Stock journal

When recording vendor bills and customer invoices, the system will record account receivable and account payable as in Contract form

To check the journal entries related to these invoices, user can check at Vendor bill journal and Customer invoice journal

When recording payment, system will record account which was set up in Cash/Bank journal

To check the journal entries, user can check at Cash journal and Bank journal

When recording the transaction related to taxes, the system will takes value from Tax menu

When recording the transaction related to asset, system will takes value from Asset menu

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8.2. CREATE VENDOR BILL, CUSTOMER INVOICE AND REGISTER PAYMENT

Customer invoice:

Salesperson is responsible for creating draft invoices (from the Sales module). The accountant just needs to go to Accounting >>Customer >> Customer Invoices, then select the correct bill draft, check the invoice information, then click Confirm.

Vendor bill:

Go to Accounting >> Vendor >> Vendor bills, click on “ Create” button

    • Choose Vendor
    • In the field “ Auto-Complete”, the system will suggest all purchase orders related to that supplier. The accountant chooses the exact order to create a vendor bill (the system informs the bill value), the order’s information will be automatically updated. The accountant just needs to check the information and then click Confirm.

Register a payment: 

    • Accounting module >> Vendors>> Payment
    • Accounting module >> Customers >> Payment