In some industries, you may receive a bill from a vendor before receiving the ordered products. However, you might not want to pay it until the products have been received.
To define whether the vendor bill should be paid or not, you can use what we call 3-way matching. It refers to the comparison of the information appearing on the Purchase Order, the Vendor Bill and the Receipt.
The 3-way matching helps you avoid paying incorrect or fraudulent vendor bills.
For this feature to work, go to Purchases ‣ Configuration ‣ Settings and activate the 3-way matching feature
Should I pay the vendor bill?
With the feature activated you will have a new Should be paid line appear on the vendor bill under the Other info tab.
That way Odoo let you easily know if you should pay the vendor bill or not.
The status is defined automatically by Odoo. However, if you want to define this status manually, you can tick the box Force Status and then you will be able to set manually whether the vendor bill should be paid or not.