Part 4: User Settings

Users can easily take some normal settings related language and login information in App.

Step 1 – Go Settings

Step 2 – Choose Language



Step 1 – Go Settings

Step 2 – Update new password

Step 3 – Confirm

Part 3: Report

We support 4 types of reports: Sales, Expenses, Bills, Cash flow

Sales, Expenses, and Bills reports have the same format with time range : Daily, Weekly, Monthly, Quarterly. Data is automatically updated when user uses the App.

Reports Sales report Expenses report

Cash Flow report will provide users an overview of business status. Users can check how Cash in/ out and Net profit fluctuates in a time range.

NOTE: Cash in on POS will update when user closes POS Session.

Set time range for filter Apply for checking Cash Flow report

5. Loan Application

This is the part which helps users can send a loan request to a credit institution or bank. Only with invoices which are in payment can request a loan.Users can easily follow the status of each loan request on tab Loan Application: Sent, Approved, Funded, Repaid and Rejected.

When users meet demand of using Loan, user will receive notification that App is updated

Loan menu will appear on App

In order to create a Loan Application, go to Sell menu, click on Transactions

Click on invoice, detail of invoice will shown with the button “Apply for Loan” A pop up to request for taking survey will be shown in the 1st time create Loan Application Credit Score Survey screen will appear, click on “Start Survey” to start
Answer the list of mandatory questions, then click “Submit” for end of survey Submit successfully notification. Score result will be shown on SaaS. After done survey, click on “Apply for Loan” again to fill in Loan Application. Max amt is set up as 80% of invoice amount
Loan Application submit successfully notification. Invoice will be marked with tag “Loan requested” Go to Loan menu to see a list of Loan Application.

Loan Application detail screen

4. Expenses

This part helps you control expense incurred (such as: Rent, Salaries, Mobile Bill,… and so on)

Step 1 – Click “+” button

Step 2 – Select Expense

Step 3 – Fill Expense info

Step 4 – Expense detail

Step 5 – Click filter to search

Step 6 – Choose expense category

3. Invoices

Invoices is one of the most important menus in The Bookkeeper application. This menu help you sell products like in POS menu: sell multi products, enter discounts (if any) by creating new invoices for your customers. But the best thing in this menu is you can let your customer pay partially instead of immediate payment in POS. You also can choose payment methods, payment terms when record invoices.

After recording a new invoice, you can save then register payment or save and sending an pdf invoice version for your customer by email

This app provides Invoices tab in Sale Transactions menu let you follow how much your customers paid, due amount in each invoice

You also can adjust your invoices if record wrong. Invoice status must be submitted. The invoice number will be kept the same after you adjust but the total amount and inventory will be updated.

  • To make a new invoice follow these step:

Step 1 – Go to Create Invoices

Step 2 – Choose customer

Step 3 – Enter quantity, discount

Step 4 – Confirm to proceed

Step 5 – Choose payment term

Step 6 – Review invoice


Step 7 – Save invoice

Step 8 – Pay now or pay later

Step 9 – Enter paid amount, journal

●        Users can pay partially or pay full amount by enter amount in box

Step 10 – Confirm to proceed

Step 11 – Payment Recorded





●  If users want to write off for a partially paid invoice, they can turn on “File as loss” as steps below:

Step 1 – Record payment

Step 2 – Choose “File as loss”

Step 3 – Invoice status updated

  • To view how much you customer paid in each invoice or adjust invoices, go to Sale Transaction:

Step 1 – Choose POS order

Step 2 – Detail order



Note that “Paid partially” Invoice and “Paid” Invoice can not adjust.

Step 1 – Choose Invoice

Step 2 – Click on adjust invoice

Step 3 – Tap to edit quantity


Step 4 – Edit quantity

Step 5 – Click Confirm to save

Step 6 – Invoice updated


2. Selling at POS

This is the most important part, helping you manage the quantity and amount of goods sold during the day. The system automatically calculates grand total amount in case customer buy multiple products at the same time or help you calculate excess amounts to be returned to the customer.

  • To check out products, you should follow steps below:

In Step 2: Users set opening balance in this box.

Step 1 – Go to POS menu

Step 2 – Open session

Step 3 – Choose product

Step 4 – Choose product quantity

Step 5 – Click on Check out button

Step 6 – Choose customer

Step 7 – You can search customer

Step 8 – Click on Check out button

Step 9 – Enter paid amount

Step 10 – Order completed

Step 11 – Sales Transactions

Step 12 – Inventory updated

  • To Close session, users can do as steps below:

Step 1 – Close session

Step 2 – Check cash in drawer



●        If Cash in your drawer is not the same as calculated in App, you should click on “Adjust Cash”

Step 3 – Adjust Cash

Step 4 – Type amount and reason

Step 5 – Confirm and close

  • To view POS orders, go to Dashboard, click on Sale Transactions menu > tab POS

Step 1 – Go to Sale Transactions

Step 2 – Choose POS order

Step 3 – Detail POS order

  • Voiding POS orders means canceling the order you recorded before, products will be returned and money is refunded. Each POS order only can void one time. A new refund order will be created if you complete voiding a transaction.

Step 1 – Go to Sale Transactions

Step 2 – Choose POS order

Step 3 – Click on Void Transaction

Step 4 – Confirm to void

Step 5 – POS order after voiding

Step 6 – A refund order created

  • If your product quantity is not enough to sell or less than the minimum quantity set up before, the system will alert and do not let you sell. To continue selling at POS, you have to adjust quantity more than the minimum

Step 1 – Click on Edit product quantity

Step 2 – Enter quantity

Step 3 – Quantity updated



1. Vendor Bills

This part helps you manage the quantity of products in stock and the products’ cost price

  • Note that in step 4&5, it is necessary to update cost price of products because if not, unit price will be the same as Sale price.

Step 1 –  Go to Vendor Bill module

Step 2 – Select Vendor

Step 3 – Select Products

Step 4 – Choose qty

Step 5 – Choose qty

Step 6 – Click “Next” button

●        Each time clicking “Upload Bill Image”, users can only choose one picture. In order to upload another picture, users continue to click “Upload Bill Image”

Step 7 – Review Bill info

Step 8 – Upload Bill Image

Step 9 – Select image

Step 10 – Create Vendor Bill

Step 11 – Vendor Bill detail

Step 12 – Inventory updated

  • To make adjustment an existing Vendor Bill

Step 1 – Click Make adjustment

Step 2 – Click “Tap to edit”

Step 3 – Revise Qty or Price


Step 4 – Click “Confirm” to save

Step 5 – Bill detail updated

Step 6 – Inventory updated


  • To delete an existing Vendor Bill

Step 1 – Click “Delete”

Step 2 – Confirm to remove

Step 3 – Remove completed


Step 4  – Inventory updated

6. How to update/delete existing customer

  • How to update customer

Step 1 – Choose Customer

Step 2 – Click “Update” button

Step 3 – Fill Customer info

  • How to update existing customer   

Step 1 – Click “Delete” to remove

Step 2 – Confirm to remove