Author: Kiu Global

Serial Number Tracking is used to track products with serial numbers on every transactions. You can track the current location of the product with serial numbers. When the products are moved from one location to another location, the system will automatically identify the current location of the product based on last movement of the product. So you can get the last location where the products are moved.

–          Configuration:

You need activate the tracking of serial numbers in the settings. Go to Inventory -> Configuration ‣ Settings, select Track lots or serial numbers. Then click on Apply.

–          Product Configuration:

Go into Inventory Control ‣ Products, and open the product of your choice. Click on Edit, and in the Inventory tab, select By Unique Serial Number, then click on Save.

–          Manager serial numbers:

• Transfer

In order to process a transfer of a product tracked by serial number, you have to input the number(s). In order to be able to assign serial numbers to products with tracking features enabled you will first need to mark your transfer as to do. Click on the Mark as TODO button to display the Lot Split icon.

Click on the serial number icon :

A window will pop-up. Click on Add an item and fill in the serial numbers.

• Inventory adjustment:

Inventory of a product tracked by serial numbers can be done in 2 ways:

• Classic inventory by products
• Inventory of a serial number

When doing a classic inventory, there is a Serial Number column. If the product has already been assigned with a number, it is already pre-filled.

Click on Add an item if the product has not been inventoried yet. You can easily create serial numbers, just type in a new number in the column.

The quantity should be 1 for each line. You can also just do the inventory of a serial number. In this case, you will have to fill in the serial number. You can also create a new one from here. Just type in the number, a window will pop out to link it to a product.

• Serial number traceability:

The serial number given to these items allow you to keep track of where they were received, put in stock, to whom they were sold and where they were shipped to.

To track an item, open the Inventory module, and in Inventory Control ‣ Serial Numbers/lots, click on the serial number corresponding to your search.

Lots correspond to a certain number of products you received and store altogether in one single pack.

Serial numbers are identification numbers given to one product in particular, to allow to track the history of the item from reception to delivery and after-sales.

• When to use:

Lots are interesting for products you receive in great quantity and for which a lot number can help in reportings, quality controls, or any other info. Lots will help identify a number of pieces having for instance a production fault. It can be useful for a batch production of clothes or food.

Serial numbers are interesting for items that could require after-sales service, such as smartphones, laptops, fridges, and any electronic devices. You could use the manufacturer’s serial number or your own, depending on the way you manage these products

• When not to use:

Storing consumable products such as kitchen roll, toilet paper, pens and paper blocks in lots would make no sense at all, as there are very few chances that you can return them for production fault.

On the other hand, giving a serial number to every product is a time-consuming task that will have a purpose only in the case of items that have a warranty and/or after-sales services. Putting a serial number on bread, for instance, makes no sense at all.

Scheduling only validates procurements that are confirmed but not yet started. These procurement reservations will themselves start production, tasks or purchases depending on the configuration of the requested product.

You take into account the priority of operations when starting reservations and procurements. Urgent requests, those with a date in the past, or requests with a date earlier than the others will be started first. In case there are not enough products in stock to satisfy all the requests, you can be sure that the most urgent requests will be produced first.

→ Run the scheduler manually

You can also start the scheduler manually from the menu Inventory ‣ Schedulers ‣ Run Schedulers. The scheduler uses all the relevant parameters defined for products, suppliers and the company to determine the priorities between the different production orders, deliveries and supplier purchases.

→ Configure and run the scheduler (only for advanced users)

You can set the starting time of the scheduler by modifying the corresponding action in the menu Settings ‣ Technical ‣ Automation ‣ Scheduled Actions. Modify the Run mrp Scheduler configuration.

Some suppliers can sometimes offer you to store and sell products without having to buy those items: this technique is called consignee stock. Consignee stock is a great way for manufacturers and suppliers to launch new products. As resellers may be reluctant to buying a product that they are not sure to be able to sell, consignee stock will allow them to propose an item to check its market without having to pay for it in the first place. Kiu BMP has the ability to manage consignee stocks through the advanced settings.

Go to Inventory -> Configuration -> Settings and in the Product Owners section, select Manage consignee stocks (advanced), then click on Apply.

In the Inventory’s Dashboard, open the Receipts and create a new reception. You can see that in the right side of the page, a new Owner line has appeared. You can specify the partner which owns the stock or leave it blank if you are the owner.

Scrap means waste that either has no economic value or only the value of its basic material content recoverable through recycling. In your warehouse you sometimes find products that are damaged or that are unusable due to expiry or for some other reason. You often notice this during picking or physical inventory. Since you cannot normally sell or store these products, you have to scrap product. When goods are scrapped they are not reflected in the system as a part of the inventory. The scrapped material will be physically moved to scrap area.

• Configuration

When you install inventory management, the system automatically creates one default scrap location, namely Virtual location/Scrapped.

To create an extra scrap location, Go to Inventory ‣ Configuration ‣ Settings and check Manage several warehouse, each one composed by several stock locations, then click on Apply.

Then you can create a new scrap location in Configuration ‣ Warehouse Management ‣ Locations. To define a scrap location, you have to check Is a scrap location? on location form view.

• Different ways to scrap product
• Scrap from Receipt : To scrap product from incoming shipment , go to Inventory -> Dashboard -> Receipts

Open the incoming shipment and click on the Scrap button

Scrap from delivery order : To scrap product from outgoing shipment, go to Inventory -> Dashboard -> Delivery orders

Open the outgoing shipment and click on the Scarp button

Scrap from internal transfer : Go to Inventory -> Dashboard -> Internal transfer

Open the internal transfer and click on the Scarp button