Kiu BMP V2 – Page 13

8.1. OVERVIEW

Dashboard displays information from accounting journals. The customer invoice journal shows invoices waiting for confirmation, total pending payment. User can click on this information to view more detailed information.

Not all accounting records are displayed on a dashboard. To choose an accounting journal that displays regularly on the dashboard, user can follow these steps:

Remove the Favorites filter that is set by default in the search bar.
Select the accounting journal you want to save in the Favorites filter. Click Add. Then click the star icon next to the word Favorites to make it turn yellow.

7.6. Inventory report

To check the current stock and value of all products in internal location, go to Inventory module-> Vietnam legal reports

7.5.2. How to process a delivery

Same as receipt process above, you can retrieve the delivery order in 2 ways:

→ From the sale order:

On the top right of your sale order, you will see a button with the related Delivery:

Click on it to see the Transfer order.

→ From the Inventory Dashboard:

When opening the Inventory Module, click on # to do to see the list of your receipts to process.

Note: If the product is not in stock, the sales order will be listed as Waiting on your dashboard.

To process the stock transfer. Simply click on Validate to complete the transfer. A message will appear asking if you want to process the whole order, accept it by clicking on Apply.

7.5.1. How to process a receipt

You can retrieve the receipt order in 2 ways:

→ From the purchase order

On the top right of your confirmed purchase order, you will see a button with the related Receipt:

Click on it to see the Transfer order.

→ From the Inventory Dashboard

When opening the Inventory module, click on # to receive to see the list of your deliveries to process.

In the list, click on the one related to the purchase order:

To process the stock transfer. Simply click on Validate to complete the transfer. A message will appear asking if you want to process the whole order, accept it by clicking on Apply.

In case you receive a part of your PO, just click Edit or pen icon

7.1. Create opening balance

Create accounts to record initial inventory balance: Go to Inventory module -> Choose Configuration-> Locations-> Virtual locations/ Inventory adjustment -> Fill Opening Balance account in Accounting information field-> Save

Update cost of goods sold: You can update the cost of goods sold of a product manually in product form or you can use the import function for mass data. Go to Inventory module-> Inventory control -> Products

Or choose the import button to update Cost of many products.

Record opening balance for inventory: There are two methods of create initial quantity for inventory

Method 1: Update inventory quantity on hand manually

Go to Inventory module-> Inventory control-> Inventory adjustments-> Create-> Choose and fill information for reference fields including Inventoried location, accounting date, etc,..-> Start inventory

Update actual quantity of products in real quantity field -> Validate inventory-> Save

Method 2: Update real quantity via importation

Go to Inventory module -> Inventory control-> Inventory adjustments-> Import-> Validate

Revise the Stock Valuation Account: After you have finished entering the opening balance for the products. On the toolbar, select Configuration-> Locations-> Virtual location/ Inventory adjustment. Change Stock valuation account (Incoming) and Stock valuation account (outgoing) suitable to your company’s accounting method.

(Example)

6.5.2. Sales details

Step 1: Follow the link POS > Reporting > Sales Details to open report

Step 2: Input time range parameter and click Print. The report will be downloaded automatically in pdf format.

Step 3: Open the downloaded report and check your sales details.

6.5.1. Orders report

Step 1: Follow the link POS > Reporting > Orders to open report

Step 2: Make use of function buttons to have order report display in graph or pivot table (excel format)

Step 3: In excel format, users can expand orders analysis by using existing parameters (e.g. by salesman, by product, by order date, by customer, etc.) and function buttons.

Step 4: Download report. The report can be ONLY downloaded in excel format.

6.4. How to close session

Step 1: To exit the POS interface, click Close.

Confirm the exit

Step 2: In POS Dashboard, click Close

Step 3: Check the session summary and click Validate closing & Post Entries

The session is successfully validated

6.3. How to return product in POS

In order to return the transaction, it is compulsory to have one session in progress.

Step 1: While the POS session is in progress, access to the list of transactions in Point of Sale > Orders > Orders.

Open the order to be returned.

Step 2: Click Return Products to create the returned transaction.

Step 3: Record returned payment & products by modifying the amount of returned products.

After inputting the returned payment reference, click Make Payment to confirm the amount.

The return order is successfully created.

6.2. How to discount product in POS

Step 1: Select product and press [Disc] to use the discount function, and input discount percentage.

Step 2: Record payment for discounted transaction by clicking Payment

In the payment screen, the seller chooses the payment method, and validates the transaction.

After the transaction is successfully recorded, click Next Order to handle other orders.