Category: Finvoices

Only Supplier can log in to App to upload invoice, request loan via Cash in/IOU and follow Finance Requests.

Changing the password will build in the next version.

Log in screen	Profile tab

Suppliers can upload invoices via App and it will automatically sync with Web-version. After clicking on “Upload invoice” Invoice uploaded from App will appear in My invoices tab in App or in Invoice tab in Web at “Confirmed” status. Invoice with Submitted state in My invoices tab will have “Cash in”/”IOU” button

Fill in Inv info & upload inv	Invoice list

Click on the “Detail” button to see all information related to this invoice such as Anchor name, Supplier name, inv amount, inv due, and finance request history. Suppliers can also click on the Finance Request tab to check each FR with a filter by state. Cash in request will have a yellow note and IOU request will have green note.

Invoice detail	Finance request list

FI logs in Finance Requests > Repayment Request Invoices > Choose FR > Click to “Cleared” button to mark the Invoices as fully paid.

The system will change  FR’s status from Repayment Requested to Cleared, and the FR is moved to Cleared Invoices menu.

After FI receives a request for loan repayment, FI goes to Finance Requests > Disbursed Invoices > Choose FR > Click to “Repay” button.

Repayment date will be updated automatically and state changes to Repayment requested.

Supplier will receive email notification about Repayment Invoice from FI Manager

a. Finance Request by Cash in

FI log in to system > Finance Requests menu > Requested Invoices tab > Choose FR that FI wants to check

FI has right to edit Loan information in FR

• Requested amt = Cash in or IOU amt
• Financed amt = automatically = Requested amt but FI can edit
• Amount due = financed amt + interest amt (interest amt = financed amt * interest rate/100 * credit term/365)
• Disbursed date = the day FI click to “Disburse”
• Loan due date = disburse date + credit term

Whenever FI decides to approve FR, FI can click on the “Disburse” button.

FR status will change to “Disbursed” state and disbursed date is automatically updated.

Supplier will receive email notification about Disbursement Invoice from FI Manager

b. Finance Request by IOU

Steps for FI will be the same as Finance Request by Cash in but in Finance request by IOU, FI can see IOU button on the top right corner.

If FI edits the financed amount , IOU amount will be changed.

When FI clicks “Disburse” , Supplier will receive email notification about Disbursement Invoice as well as IOU recipient also receives IOU Issued mail notification.

After that, IOU recipient can log in the system. In IOU screen, they can see “Cash in” / “IOU” button.

• IOU recipient can cash in/ IOU many times but can not exceed IOU amount.
• IOU recipient who is created by Supplier can create new IOU recipients from IOU ROOT. Steps to activate new IOU recipient will be the same steps above by FI.
• FI can check IOU history in the IOU history tab.
• The IOU recipient who was created by a IOU recipient can only cash in/ IOU for themself and can not create new IOU recipient again.

a. “Cash in” option

Supplier log in system > Invoices tab > Choose which invoice has “Verifed” state.

In Invoice detail screen, “Cash in” and “IOU” are two options for supplier selection. Click on “Cash in” button.

New pop up will be shown. 

Cash in amount : ava

Click the “ Confirm” button, a warning message will show to be sure that a new finance request will be created and invoice status changes to “Submitted” state.

An email will be sent to FI that Supplier has submitted an invoice and created a finance request. FI needs to log in to the system to do the next steps.

Suppliers can click on “Cash in” many times and each time confirm cash in, there is a Finance request will be created.

b. IOU option

Supplier log in system > Invoices tab > Choose which invoice has “Verified” state. Click on the “IOU” button. New pop up will be shown for Suppliers to fill in Digital IOU information.

• IOU Amount : similar to Cash in amount, this field will default as invoice amount multiplied by the financing percentage (set by FI in the supplier contact form), Supplier can revise it as long as the total amount of cash in and iou is not exceeded invoice amt.
• IOU recipient : Supplier can choose existing IOU recipients or create a new one by clicking arrow icon
• Address/ Mobile/Email address will automatically appear whenever IOU recipient chosen.

Click “Confirm” then a new finance request will be created.

On the top right corner, FI and Supplier can see a shortcut to go IOU list.

An email will be sent to FI that Supplier has submitted an invoice and created a finance request as well as if a new IOU recipient is created, FI also receives an email notification about new IOU recipient onboarding.

FI needs to log in to the system to do the next steps.

Firstly, FI checks IOU recipient information and then “Active” this account by going to Contact > Choose Anchor > Choose IOU recipient tab.

Click on “Active”

IOU recipients will receive a Welcome email and Password reset link via recognized email.

At this time, new IOU recipients can log in and see the IOU tab. However, before FI disburses this Finance Request by IOU, they can not do anything in here.

Whenever Anchor receives an email notification, they can log in to Finance Invoices Dashboard > Invoices tab > Check invoice shown on “Confirmed” state.

Note that: Anchors can only see the invoices of their suppliers, not the invoices of other anchors.

Select the invoice Anchor want to confirm, check invoice information, click “Verify” button to confirm Invoice

Status bar will move to “Verified” state as well as Supplier will receive email notification that their Invoice has been confirmed and get ready for the next steps.

Anchor also can cancel this invoice by choosing the “Reject” button. This invoice will move to “Cancelled” state.

Supplier also receives email notification about cancellation.

Supplier log in to the system. Go to Invoices menu > Create

• Anchor/ Supplier name will be filled in by system
• Invoice due date: Payment date
• Submission date: The date when supplier clicks on “Validate” button to submit to Anchor
• Attachments: Suppliers can upload images and files from their device.

Click “Save” to keep this invoice in “Draft” state. “Confirm” button will show on.

After checking invoice information, suppliers can submit this invoice to Anchor by clicking the “Confirm” button.

Status bar now moves to “Confirmed” state and Anchor will receive email notification from the system that Invoice is sent to Anchor for verification & confirmation.

FI Manager goes to Finance Invoice Dashboard > Contacts > Choose Anchor on Anchor list > Edit.

On Supplier list tab > Click on the “Add an item” button, FI Manager can add a new Borrower in the list

New pop up will be shown

– In Login Information:

+ Mobile / Username is the username that a user will use to login in the App and web-version.

+ Email: is the email address of the Supplier, if the supplier doesn’t have an email address – put

Mobile / Username in there.

– Credit Term (Days): is used to calculate Loan Due Date.

– Invoicing Financing %: is for FI Manager to key in.

– Interest Rate: is used to calculate Due Amount of the Invoices.

– Facility Limit: is the Facility Limit of the Supplier.

– Outstanding Balance: is the Outstanding Balance of the Supplier

Outstanding Balance = Total of Financed Amount of Invoices in (Requested, Disbursed, Repayment Request) status.

– Available Amount = Facility Limit – Outstanding Balance.

Click “Save” and an user is created automatically. Username of this User is the field “Mobile/Username” on contact detail, the default password is “1”. Supplier will receive welcome email automatically sent from the system.

Another email about “Password reset” will be sent at the same time. Supplier user has responsibility for updating new password by clicking link under email.

FI Manager goes to Finance Invoice Dashboard > Contacts > Create

Fill in Anchor information. The left side is Anchor company information and the right side is Anchor user login information.

*Note that Email: is the email address of the Anchor client, this is the email address to receive email notification from FI that Finance Request is sent to Buyer for verification & confirmation as well as login username.

Click “Save” and an user is created automatically. Username of this User is the field “Email” on contact detail, the default password is “1”. Anchor will receive welcome email automatically sent from the system.

Another email about “Password reset” will be sent at the same time. Anchor user has responsibility for updating his new password by clicking the link under email.

a. General Flow

b. IOU recipient flow